b'can take the document from List A and move on or you mayCommon Situations:consider calling USCIS for advice. Consistency is key: Ray has attested to being a U.S. citizen on Section 1 of the I-9 Form, but presented his new employer, What do I do with the completed form: Employers must retainCallahan Auto, with a Green Card the next day to complete everyemployeesI-9FormwhiletheemployeeworksforSection2.ShouldCallahanacceptthisdocument?No. them. As noted above, I dont recommend keeping copies ofEmployers are not expected to be immigration law experts, but the documents you receive, but remember to keep them for allthe document is inconsistent with the status attested to and employees if you keep them for some. I-9 Forms can be retainedtherefore, is not reasonably related to Ray. either on paper or electronically. No matter how I-9 Forms are stored, they must be in a secure location or system that protectsBut I didnt do it: SMI acquired Maguires, Inc. along with its against the alteration or loss of the forms.employees.SMIdidnottakeanyactiontowardsverifying Maguires employees identity and employment authorization. Whataboutreverification:EmployersarenotpermittedtoIs SMI liable for errors made on Maguires I-9 Forms? Yes. reverifyemployeeswhopresentpermanentrighttoworkCompaniesacquiringanothercompanysemployeeshave documentation, however, employers are specifically required tothe option to either retain the previous owners I-9 Forms or reverify all employees who present documents of a temporarycomplete new I-9 Forms. right to work. Reverification must be done by the expiration date, so employers need to calendar this responsibility. Englishasasecondlanguage:EstobansFineRestaurant hires Isabella because of her world-famous cooking skills. She WhatdoIdoaftertheemployeeleaves: Aftertermination,speaks only Spanish. Estoban locates and prints off the Spanish employers must keep the I-9 Form for the longer of: (a) threeI-9 Form which Isabella completes with no complications. Six yearsafterthedateofhire,or(b)oneyearafterthedatemonths later the restaurant is audited. The only violation they employment terminated, whichever is later.can find is Isabellas I-9. Why? As ridiculous as it may sound, the Spanish I-9 Form is only for use in Puerto Rico. What is E-Verify: E-Verify is a federal database to help employers confirm the employment authorization of new hires that is freeWhat Should I Do: and available in all 50 states. Employers who participate inGood:DontcompletetheI-9Formbeforetheemployment E-verify must complete an I-9 Form and then create a caserelationship is consummated. Notify new employees to bring in E-verify that includes information from both sections and thedocuments for the completion of Section 2 on the first day of employees social security number. E-verify will issue a responseemployment and get it out of the way. Dont keep copies of the regarding the employees authorization status. Employers maydocuments for Section 2. Be careful not to discriminate against not use E-verify to pre-screen applicants for employment, checkemployees based on their documentation. Make sure the I-9 employeeshiredbeforethecompanybecameanE-verifyForms are stored in a secure location that can still be accessed participant, or reverify employees. If an employer uses E-verifyon three days notice. to authorize one employee, it must use it for all employees. E-verify is currently voluntary for all Texas employers, except forBetterforSome,Notfor All:Alloftheabove,andusethe state and federal contractors, but may be made mandatory forE-verify system to ensure you are maintaining a legal workforce. all employers in the future. Certain industries, however, may not want to voluntarily subject themselves to E-verify. You know who you are. 20'